Solved: Quickbooks Pro Desktop and DropBox Dropbox Community


Download the Dropbox desktop app on your new computer.If you have an existing backup, you’ll be prompted to restore from your backup. Right-click the company file (with green icon before the name or .qbw at the end of the name) then choose Copy. Allow me to chime in and help walk you through changing the default save file location of your QuickBooks Desktop company file. Want to see when you last backed up your company file? Go to the File menu and hover over Back up Company.

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Computer backups run continuously in the background and are backed up to the cloud in real time. For external drives, we’ll prompt you to back up to the cloud when you plug in your external hard drive. Dropbox – This is how I personally backup most of my clients. It’s free to the user and is completely passive. Any time a file is changed in this folder it will automatically back up to their servers.

Why can’t I see my backups in the Dropbox folder?

If you have both a QuickBooks Desktop account and QuickBooks Online account, you can export your Online data to the Desktop format. However, QBO users have noted that going from QBO to Desktop is neither easy nor exact. Intuit Data Protect shows status alerts on your QuickBooks Desktop homepage, notifying you of recent backups and any incomplete or failed backup files. You can view your backup history by date and time and store up to 45 days of backups.

Disable any other cloud-storage-provider folders from the folders you’d like to back up and ensure your files are back in their original folders on your computer. Close any files or applications that use data in the folders you’d like to back up. The preferred backup for QuickBooks Desktop users is Intuit Data Protect. QuickBooks Online users typically export data manually or utilize a third-party app. Dropbox can automatically upload and store your photos to the cloud by copying them from your mobile device or camera to your Dropbox folder.

You can use your computer as normal while the back up is in progress. If any files fail to back up, a shortcut will be created in Dropbox called Files on my computer that will take you to their location on your computer. If you’re on a Mac, click OK when prompted to give Dropbox permission to access your folders. Check the boxes next to the folders you’d like to back up.

“The fact that QB contains a DB is irrelevant. For example, One Drive works by keeping a local copy of the files and then syncing them with the remote cloud version.” On your first point, I tried to open multiple times and checked my version , but I cannot access. As far as sharing the folder, I’m not sure how that will work for you. I couldn’t imagine that multi-user simultaneous access is going to work, as others described about the nature of the DB file.

How to back up your external drives with Dropbox Backup

QuickBooks Online Back Up and Restore tool is available within the accounting application and is intended to safeguard company data. Once the administrator turns on backup for QuickBooks Online, it tracks all the changes made in the company. When a restore is requested, the app rolls back the company data to the last recorded backup date and users can continue working from there. With Backup, you can also back up your external hard drives to the cloud by getting prompted whenever you plug it in . Simply put, storing your files in the cloud is vital because content is irreplaceable. Then, if an accident happens, you can easily restore your files.

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Check out How to Export QuickBooks Online Data to learn more about the different export options available for QuickBooks Online. For a comprehensive automated backup for your QuickBooks Online account, click here. QuickBooks Online has a native backup tool in place. However, it is still not a comprehensive solution to protect all business transactions. Although it can backup company data, it cannot restore individual transactions or files.

Work Smarter with Dropbox

You can investigate QBox; that seems to be the only cloud storage for the relational data file that works for QB. Click Disable backup to turn off your computer or external hard drive backup. Once you plug in your external hard drive and agree to back it up, your files will get backed up to Dropbox Backup.

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Rewind has created multiple highly-rated backup apps for other platforms and offers world-class support. It’s easy to store files from your phone in the cloud using the Dropbox mobile app. Once you’ve downloaded the Dropbox mobile app to your phone or tablet, you can create or upload files you’d like to save directly to Dropbox. Plus, any uploaded files sync with Dropbox on your iOS, Windows, and other connected devices. For more details read our how to back up iPhones article. Learn how to set up Dropbox Backup so files from your PC, Mac, or external drives are always kept safe and automatically backed up in the cloud.

QuickBooks runs an automated backup every day. Once the first back up job is initiated, all the changes made to the company’s account will be tracked. In case of any deletion or unwanted transaction, the company account can be rolled back to a date before the error was made.


I’m going to suggest using DropBox instead. You have clicked a link to a site outside of the QuickBooks or ProFile Communities. By clicking “Continue”, you will leave the community and be taken to that site instead.

With the camera uploads feature enabled, any photo or video you’ve taken with your mobile will be saved to your Dropbox account . You can also store your existing photos in the cloud by uploading them to your Dropbox account. The simple answer, every time you exit QuickBooks for the day. Take a simple scenario of walking in for the day to do the books for a month and other miscellaneous tasks. You work 6 hours on the company file and go home without backing up.


To find an answer, we will discuss the outcomes of using xero promo code coupons february 2021 by anycodes files in Dropbox. You can restore deleted files and folders from your backup for up to 30 or 180 days, depending on your plan. When you restore files and folders on, they will be restored on your computer as well. QuickBooks Desktop users are accustomed to creating routine local backups in order to protect their data security. However, there are many online options now available in QuickBooks 2019 and other Desktop version, some that integrate directly with the software.


You can rest assured that we will work closely with you to create actionable business plans and accurate financial reporting. We offer our toolkit of financial intelligence that will be your greatest asset for business growth. Carbonite – This is the ultimate for QuickBooks and your entire PC. The service runs at intervals to backup everything on your PC at a very reasonable price for your business. If your hard drive was to go completely dead on your PC it will be mirrored back onto the newly installed hard drive without ever skipping a beat.

You’ll see the time and date at the top of the menu. Use the backup to restore your data from a specific date and time. It may take up to an hour to restore a backup, but it usually takes much less. The fewer data the company has, the faster it takes. Follow the steps to allow QuickBooks to create backups.

However, you can move, delete, and rename the files within them. If the folders you’d like to back up aren’t in their original, default locations, move them back. If you’re a QuickBooks Online user, protection plans vary based on the app you choose. Most plans average around $10/month or $5/month for Accountants.

SysCloud automatically backs up QuickBooks transaction and list data and makes it available to be restored at any time. The solution backs up multiple versions of QuickBooks data and lets users compare them before restoring. The backup process creates a copy of your files in Dropbox Backup but leaves them on your computer or external hard drive as well. If you delete the files from your computer or Dropbox account, they will also be deleted from the other location. Files backed up from your external hard drive can only be deleted directly from the external hard drive. File backup is a duplicate copy of your data that can be used to recover your files or even an entire hard drive after a data loss event.


If you no longer need to backup your company, here’s how to turn it off.

I am glad to offer QBox, but that would be used for sharing Not from the same office. We though you needed access from two computers Not Located near each other. It is required to be Managed, as I explained, because it is a relational database. Other choice is to set up a network where you share the file in house.