Secure Board Communication

Boards of directors must communicate effectively to establish goals for the company and assist in achieving them. Their communications can expose sensitive information, such as financial data which could be a disaster if the wrong hands.

That’s why secure board communication is so crucial, particularly when technology changes the way business operates. To achieve this, boards need to take action by implementing secure collaboration tools like board portals and real-time communication platforms. It is also crucial for boards to be able to track and analyze their own governance performance, which includes their strategy for secure communication.

A board portal, for example, which allows seamless transitions between informal and formal communication channels, such as emails, group chats and texting, is crucial for secure communications. This type of software allows for an anonymous, secure method to collaborate and share files. It also permits real-time discussion and file sharing. It should be equipped with features that allow for an extensive control over access and deletion, as well as security protocols such as encryption and backup.

A robust board portal is vital, but so are secure instant messaging tools and meeting scheduling software. These should be simple to use and run like popular phone, texting and email applications. They should also include additional security features, like the ability of blocking messages and preset contacts. They should also automatically send read notifications, as well as an “view-only attachment” option that blocks downloading, exporting, screen captures and forwarding. Additionally it is recommended to back them across geographically dispersed locations to mitigate data loss.