What to Include and What to Leave Out of Board Meeting Minutes

The minutes of board meetings are a crucial tool to promote transparency, accountability and risk reduction. However, the manner the minutes are written can make them effective or undermine their purpose. If they’re needed in the future due to legal reasons, poor or unclear minutes of board meetings can be a risk. It’s crucial to know what information is required and what information can be excluded.

The date time, location and date: This information ensures that the minutes are accurate report of the meeting. You’ll also need to know whether it was a regular, special, or annual meeting.

Include the main aspects of any reports that were that were presented to the board as well as any alternative options that were considered for crucial decisions. It is also important to record the outcomes of the decision-making process, including any votes taken.

Attendance: Having the same person take minutes of each meeting, and also an alternate in the event of absent will lead to more uniform, clearer minutes. It is also helpful to use minutes from previous meetings as templates so that any new person taking the minutes is familiar with the way it functions.

Keep to the facts and not the emotional drama Avoid personal critiques, disagreements or arguments, and political commentary out of your time. You should also remove the nonsense, jokes, and current events recaps. It is also important to document the revision timeline of the minutes so that any changes are clearly stated.

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